At the New York Chess Academy afterschool program, our priority is to create a safe, respectful, and enriching space where all our children can learn and grow. To help us achieve this, we have a three-level approach to address any instances of misbehavior that may occur. This approach is in line with New York City guidelines for youth programs.

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Our Shared Expectations for the Children

We believe it's important for all children in the program to:

• Treat staff members and their peers with respect.

• Follow the program's rules and instructions.

• Respect the belongings of others and the program's property.

• Use appropriate language at all times.

• Understand that bullying, harassment, or any form of physical aggression are not acceptable.

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How We Address Misbehavior: A Three-Level Approach

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Level 1: Verbal Warning

• Incident: If your child engages in a minor misbehavior after a couple of initial reminders from our staff, they will receive a formal verbal warning.

• Documentation: The staff member will document the incident, noting the behavior and the verbal warning given.

• Communication: The participant's parents or guardians will be informed of the incident and the warning.

 

Level 2: Written Warning and Meeting

• Incident: If there's a second instance of misbehavior, your child will receive a written warning from the program.

• Documentation: The incident will be documented, and a written warning will be issued to the participant.

• Meeting: The program coordinator or director will then reach out to parents/guardians directly to discuss the behavior and clarify expectations for the child's improvement. This discussion will serve as an opportunity to share details and explore how to best support the child in making positive changes. Program staff will also briefly discuss the behavior with the child at the program, reiterating expectations and the importance of following program rules.

• Action Plan: During the conversation with parents, the aim will be to establish a clear understanding of next steps to support positive behavior changes.

 

Level 3: Suspension or Expulsion

• Incident: Upon a third instance of misbehavior, the participant will face suspension or expulsion from the program, depending on the severity of the behavior.

• Documentation: The incident and the decision to suspend or expel will be documented.

• Communication: Parents or guardians will be notified immediately, and a formal letter will be sent outlining the reasons for the suspension or expulsion.

 

Examples of Misbehavior by Level

To help everyone understand what types of behaviors correspond to each level, here are some examples. Please note that these are not exhaustive lists, and the severity and context of the behavior will always be considered.

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Level 1 Examples (Verbal Warning)

• Talking out of turn or making minor disruptive noises.

• Minor or initial instances of distracting others during instruction or quiet activities.

• Not following minor, initial instructions (e.g., forgetting to put away materials).

• Using mildly inappropriate language.

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Level 2 Examples (Written Warning and Discussion)

• Persistent or repeated disruptive behavior that significantly interferes with instruction or the activities of others.

• Ignoring direct instructions after being reminded.

• More significant disrespect towards staff or peers (e.g., arguments, refusing to participate).

• Minor damage to program property.

• Using more offensive or inappropriate language.

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Level 3 Examples (Suspension or Expulsion)

• Physical aggression (e.g., hitting, pushing, kicking).

• Bullying or harassment (verbal, physical, or cyber).

• Theft or significant damage to program property.

• Repeated Level 2 behaviors without improvement.

• Any behavior that jeopardizes the safety of oneself or others.

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Important Information for Parents

• Immediate Action for Serious Concerns: Please know that certain behaviors, such as physical aggression, bullying, harassment, or any actions that put the safety of others at risk, may lead to immediate suspension or expulsion without going through the three levels. Our priority is always the safety and well-being of all children in the program.

• Support for Re-entry: If your child is suspended, they may be able to rejoin the program after the suspension period. This will involve a re-entry meeting with you, your child, and program staff to discuss the situation and agree on a behavior contract to ensure a positive return.

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Our Goal

Our aim is to partner with you to help all the children in our program develop positive behaviors and have a constructive and enjoyable experience. By working together and understanding this approach, we can maintain a safe and respectful environment where everyone can learn and grow.